A Better Way To Work TimeBack Management

About Dan Markovitz

Dan Markovitz is the founder and president of TimeBack Management. Prior to founding his own firm, Mr. Markovitz held management positions at Sierra Designs, Adidas, CNET and Asics Tiger. Learn More...

Leveling; smoothing out the flow; e.g., doing two performance evaluations a day for 3 weeks, rather than ten a day for three days -- and then needing to take a vacation because you're so burned out.
Overburdening people, process, or equipment; e.g., people working 100 hour weeks for months on end -- come to think of it, like most lawyers and accountants.
Uneveness or variability; e.g., leaving work at the normal time on Thursday, but having to stay at the office till midnight on Friday because the boss finally got around to giving you that project...at 4:30pm.
Waste; activities that your customer doesn't value and doesn't want to pay for; e.g., billing your customer for the really expensive 10am FedEx delivery because you didn't finish the document on time.

TIMEBACK BLOG Syndicate content

Put away the Blackberry: an alternative to the "always on" ethic.

Posted October 13, 2009 @ 12:16 AM

I'm not a big fan of the Harvard Business Review (or any other business publication, for that matter). It pains me to see so many tress slaughtered in the service of filling the world with self-evident "insights" such as "Treat your customers well," or "Unleash the power of teams!" or "How Baskin-Robbins grew sales by increasing the number of flavors." No, really?

This month's issue, however, has an article that I actually like. Okay, it's true: I like it in part because the findings support the things I've been preaching about for years, and now I've got some proof that I'm right. Or if not proof, at least support for my position.

Making Time Off Predictable -- & Required is about experiments run at the Boston Consulting Group (BCG) in giving consultants planned time off during engagements. "Predictable time off" means designated periods of time that consultants were not only required to take off, but required them to be off completely – no checking of e-mail or voicemail allowed. The authors point out that

People in professional services (consultants, investment bankers, accountants, lawyers, IT, and the like) simply expect to make work their top priority. They believe an “always on” ethic is essential if they and their firms are to succeed in the global marketplace.
Having worked with my share of lawyers and accountants, I know that this is received wisdom, direct from the mountain and carved into tablets. But is it true?

Our research over the past four years in several North American offices of the Boston Consulting Group (BCG) suggests that it is perfectly possible for consultants and other professionals to meet the highest standards of service and still have planned, uninterrupted time off. Indeed, we found that when the assumption that everyone needs to be always available was collectively challenged, not only could individuals take time off, but their work actually benefited. Our experiments with time off resulted in more open dialogue among team members, which is valuable in itself. But the improved communication also sparked new processes that enhanced the teams’ ability to work most efficiently and effectively.
The research project was very much in keeping with the A3 process. Rather than making sudden wholesale changes, they ran controlled experiments. They established  standardized work processes for creating the time off, and measured the results. They incorporated feedback from all involved parties. They insisted on support from top management.

What I love about this story is the lengths to which BCG went in order to find a better way of working. They didn't blindly accept existing standards; they challenged the status quo in an effort to find something better.  In so doing, they identified waste in the way that their (very expensive) consultants were spending time, and they systematically tried to find new, more efficient, ways of doing their work.  The benefits are huge:

The payoff, they feel, is about far more than individual gains; it’s about preserving a strong, engaged pool of talent and, ultimately, cultivating productive work processes for the long term. When people are “always on,” responsiveness becomes ingrained in the way they work, expected by clients and partners, and even institutionalized in performance metrics. There is no impetus to explore whether the work actually requires 24/7 responsiveness; to the contrary, people just work harder and longer, without considering how they could work better. Yet, what we discovered is that the cycle of 24/7 responsiveness can be broken if people collectively challenge the mind-set. Furthermore, new ways of working can be found that benefit not just individuals but the organization, which gains in quality and efficiency—and, in the long run, experiences higher retention of more of its best people.
Think about the way your executives, managers, and supervisors spend their time. Think how they -- how *you* -- feel compelled to be "always on." Is it possible that there's a better way to work? That perhaps those extra hours you're working each day and each week aren't really adding value to your customer? That your 24/7 responsiveness is habitual, but not required?

That, quite frankly, it's laziness that keeps you "always on," because it keeps you from doing the hard work of figuring out how to work better?

I know, I know. You're probably thinking that if you tried something like this ("Sorry boss, I'm no longer available on Tuesday evenings. Leave a message, and I'll call you back."), you'd end up on the street corner with a Play Tech Blackberry, looking for a new job.

Well, it wasn't an easy sell at BCG either. Ironically, the firm had the opportunity to try different ways of working because they had been hired to help a client improve its work processes. This enabled them to position the experiment as their own attempt to do what they were asking of their client -- namely, engage in process improvement.

However, I maintain that if it can be done at BCG, you can do it too. It'll require hard work to sell it -- an A3 proposal would be a good start -- but you might find huge benefits to your customers, your employees, and your organization. Remember, your job consists of your work for your customer, AND your improvement work.

Read the HBR article, and don't accept the status quo. Remember that improvement of your own processes is part of your job.

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